Tuesday, October 23, 2012

Internal Paper Savings at Conservice

In 2009, several Conservice employees were selected to form a Conservation Team. The team meets monthly to share ideas on how to best promote conservation in the workplace. A monthly digital newsletter is also emailed to employees. The newsletter contains conservation tips and reports on any other “green” news both inside and outside of the company. The committee also brainstorms different ideas to help promote conservation in the workplace, including placing recycling bins in the break rooms and work rooms, tracking paper usage, and hosting a Conservation Week contest each January.

One aspect of conservation in the workplace that the committee has tracked is the amount of paper purchased versus the number of employees who work for Conservice. This is done by tracking how many reams of paper are being used per employee per month. Using data from the previous year (2008) as our baseline, we've saved 1,165 reams of paper since 2009 when we implemented increased conservation measures. This means we've saved 191 trees from being used for paper. In addition to the trees we've saved, we've calculated that 159,159 gallons of water and 764 pounds of carbon dioxide have been saved that would have been used to process the reams of paper.

In addition to the paper we’re saving internally, we have also tracked the total number of bills that were mailed by Conservice, as well as the number of bills that were sent electronically to the residents. The numbers in the chart to the right reflect the percentage that have been e-bills. All residents are encouraged to sign up for e-bills because it eliminates printed bills, while also allowing residents to receive their bills quicker through e-mail.

The team at Conservice achieved a milestone in 2010 when it took a quality control process paperless. The Billing Department generally relied on printed reports to perform monthly auditing, but with the help of the IT department and an improved process, the team now rarely prints anything. This saves over 6,000 additional pieces of paper each month. Other departments also encourage a paperless environment, rarely printing and frequently recycling. We love conservation and going green!

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